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Reads a federal RFP plus a draft proposal and produces two deliverables in one invocation: a proposal-format…
Reads a federal RFP plus a draft proposal and produces two deliverables in one invocation: a proposal-format glossary (Markdown table + CSV, alphabetically sorted, source-tagged) and an acronym audit report categorized by severity (Critical, High, Medium, Low). Triggers on phrases like "acronym glossary", "build glossary", "audit acronyms", "first-use expansion", "VisibleThread", "proposal glossary", "RFP acronyms", "glossary auto-builder", "acronym audit", "Section L glossary", "glossary appendix", "extract acronyms", "acronym compliance". Built for solo BD owners and small-prime proposal managers who otherwise spend three to four hours per pursuit hand-building the glossary appendix and chasing first-use violations. Ships with a 120-entry canonical GovCon acronym set, seven detection patterns, and an 85-word false-positive stop list. Never fabricates expansions — unknown acronyms route to a review flag.
Ships as one download · acronym-glossary-auto-builder.zip · 7 files
A redacted example of what this tool produces — so you can judge the quality before you buy.
Redacted, illustrative example. Names, agencies, and figures are fictional placeholders.
GLOSSARY — Northwind NOAA Forecast Pipeline FY26
DATE: 2026-03-04
SOURCE INPUTS: RFP + proposal draft
TOTAL ACRONYMS: 18
| Acronym | Full Expansion | Definition | Source |
|---|---|---|---|
| 8(a) | 8(a) Business Development Program | SBA program for small disadvantaged businesses. | Canonical set |
| ATO | Authority to Operate | Formal authorization to operate an information system. | RFP §H.3 |
| CDRL | Contract Data Requirements List | List of authorized data deliverables (DD Form 1423). | Canonical set |
| COOP | Continuity of Operations | Plan to sustain essential functions during disruption. | Proposal Vol I §1.2 |
| CPARS | Contractor Performance Assessment Reporting System | Federal past-performance rating system. | Proposal Vol II §1 |
| FFP | Firm-Fixed-Price | Contract type with a set, non-adjustable price. | Canonical set |
| GFP | Government-Furnished Property | Property provided by the Government for contract use. |
Delivery · Download
Download the zip, unzip it into your Claude skills folder, and invoke it by name. The bundled README includes a one-line verification step to confirm it loaded.
Runs on your existing Claude subscription — no extra setup.
HIGH-TRUST discipline. Where this tool produces pricing, compliance, or past-performance artifacts, FAR/DFARS guardrails and "FOR INTERNAL ESTIMATE USE — NOT A PROPOSAL PRICE" disclaimers are embedded in the output. It does not replace a qualified pricer, counsel, or color-team review.
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Paste Section L and Section M of a federal RFP.
Autonomously simulate Shipley Phase 7 color-team reviews (Pink ~30% / Red ~70% mock-SSEB / Gold ~95% exec sponsor)…
| RFP §H.6 |
| NWS | National Weather Service | NOAA sub-agency issuing the solicitation. | RFP §A |
| OCI | Organizational Conflict of Interest | Conflict per FAR 9.5 that may gate award. | RFP §H.9 |
| QMP* | Quality Management Plan | Inconsistent expansion — see audit CRITICAL #1 | Proposal §3.1 |
| SLA | Service Level Agreement | Defined performance threshold (e.g., availability). | Proposal Vol I §1.3 |
| SOC | Security Operations Center | 24x7 monitoring facility. | Proposal Vol I §2.1 |
| XYZ | Unknown — proposal team review | — | Inferred |
* QMP has two expansions in the proposal. See audit CRITICAL finding for the full inconsistency.
(13 of 18 rows shown. Source column is never blank.)
Acronym,Full Expansion,Definition,Source
ATO,"Authority to Operate","Formal authorization to operate an information system.","RFP §H.3"
COOP,"Continuity of Operations","Plan to sustain essential functions during disruption.","Proposal Vol I §1.2"
QMP*,"Quality Management Plan","Inconsistent expansion — see audit CRITICAL #1","Proposal §3.1"
XYZ,"Unknown — proposal team review","","Inferred"
ACRONYM AUDIT REPORT — Northwind NOAA Forecast Pipeline FY26
DATE: 2026-03-04
SOURCE INPUTS: RFP + proposal draft
COUNTERS:
- Total unique acronyms in proposal: 16
- Total unique acronyms in RFP: 11
- Acronyms in both: 9
- Acronyms in RFP only: 2
- Acronyms in proposal only: 7
- Canonical-set matches auto-expanded: 6
- Inferred expansions (review): 1
- Unknown — proposal team review: 1
- First-use violations detected: 2
- Inconsistent-expansion conflicts: 1
Counter reconciliation: 9 (both) + 2 (RFP only) = 11 (RFP). 9 (both) + 7 (proposal only) = 16 (proposal). 6 + 1 + 1 = 8 sourced/inferred/unknown reconcile against Part 1 non-canonical rows.
CRITICAL findings — resolve before final submission:
1. QMP has inconsistent expansions: "Quality Management Plan" (Vol I §3.1) vs "Quality Mitigation Procedures" (Vol II §5.2). Confirm intended expansion and apply consistently.
2. COOP used in Vol I §1.2 without first-use expansion and missing from the glossary appendix. Add to glossary; expand on first occurrence.
HIGH findings — confirm with capture team:
1. GFP appears in RFP §H.6 but is not addressed in the proposal glossary. Add to appendix per Section L glossary rule.
MEDIUM findings:
1. SOW expansion conflict — RFP §C.1 defines "Statement of Work"; canonical set matches. No action required, confirmed.
LOW findings:
1. False-positive candidate "IT" flagged — appears 11 times; verify each instance is Information Technology, not the pronoun.
2. Case mismatch — "DoD" appears 22 times and "DOD" appears 2 times. Standardize on "DoD" per canonical form.
NEXT STEPS:
1. Resolve all CRITICAL findings before final submission. Section L compliance failure risk.
2. Run Tool #7 (Color-Code Highlight RFP) for a full RFP shred if not already done — surfaces Section I FAR/DFARS clause acronyms.
3. Run Tool #13 (Section L/M Crosswalk) to confirm the glossary appendix is referenced from the Volume I outline.
4. Re-run this skill after any substantive revision to catch newly introduced acronyms.
Generated by the Acronym and Glossary Auto-Builder skill.
Run downstream in the pink / red / gold review cycle to catch newly introduced acronyms.